Day 8: Monday June 3rd - 9am to 5pm
On Monday we began our day with an evaluation/reflection on Tribute. We played a sort of game with red, yellow, and green post-it notes representing things that went well, things that could use work, and things that went poorly. The game really showed how well tribute went this year. We had WAY more green post-its than any other color. Here are a few things from our list.
Things that did not go well:
On Monday we began our day with an evaluation/reflection on Tribute. We played a sort of game with red, yellow, and green post-it notes representing things that went well, things that could use work, and things that went poorly. The game really showed how well tribute went this year. We had WAY more green post-its than any other color. Here are a few things from our list.
Things that did not go well:
- Sponsor tables not being full
- Guests lists need to be obtained sooner
- Volunteer management
- Structure of the raffle
- Favors (maybe put in bags)
- Need to open ballroom doors earlier
- Awards
- Board participation
- Food
- Press
- Room appearance (table signs)
- PowerPoint
- Great honorary chair sponsor
- Beautiful flowers
- Good flow
An email from my boss Ellen about one of the biggest things I took on for Tribute, the PowerPoint.
This email was passed on by Ellen to the rest of the department from a board member, Karol Dean. She is the dean of Chatham College for Women.
The rest of my Monday was full of putting stuff from Tribute away and working on a Project Plan for TTW.
Last week Ellen expressed one of her "flaws" to Stephanie and me. She said that although she always has a plan for events, she keeps it in her head, which is dangerous. So, she wanted us to spend the next week coming up with a project plan for Tribute. We would research the event through the folders on the shared file, read some of Ellen's fundraising books, and consult whoever we could to make a complete list of everything that must be done for Tribute. Stephanie and I then assigned dates to each task for when they should be completed.
At the end of the day Monday and for awhile on Wednesday, I put all of this data into a calendar type spreadsheet. Here is my final masterpiece. (It's way too big to just put a picture. But feel free to download to see what I made!)
Last week Ellen expressed one of her "flaws" to Stephanie and me. She said that although she always has a plan for events, she keeps it in her head, which is dangerous. So, she wanted us to spend the next week coming up with a project plan for Tribute. We would research the event through the folders on the shared file, read some of Ellen's fundraising books, and consult whoever we could to make a complete list of everything that must be done for Tribute. Stephanie and I then assigned dates to each task for when they should be completed.
At the end of the day Monday and for awhile on Wednesday, I put all of this data into a calendar type spreadsheet. Here is my final masterpiece. (It's way too big to just put a picture. But feel free to download to see what I made!)
| ttw_project_plan_calendar.xlsx |
Fun Facts by Ellen:
- Always write it down!
- Creating a project plan for an event is essential to its future. If you have a step by step guide anyone can make that event happen again, no matter who is still around.
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